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Email

UW Exchange Server – Setting up Mac Mail

Before you begin with Mac Mail:

  1. Update your email field in WatIAM (http://watiam.uwaterloo.ca) to show the full Exchange server email address (youruserid@connect.uwaterloo.ca).
  2. If you were on a previous email server, set your old email address to forward all messages to the new Exchange server email address.
  3. For admmail use http://mywaterloo.ca to set up a forward to your new ’connect’ account, or use Terminal to create a .forward file.
  4. For mailservices use SquirrelMail http://mailservices.uwaterloo.ca/webmail

 

Note: If one is using the Mail client that comes with 10.5.x there is a reasonably exchange friendly ‘setup wizard’ when you create a new account. System 10.6 (out this Fall) promises full exchange compatibility, including calendar and connecting to the Global Access List. Needless to say, do a “Software update” on the Mac before anything else to ensure the latest versions of software are being used.

The following are instructions for setting up the version of Mac Mail that comes with OS X 10.5. The version that comes with OS X 10.4 is very similar – the only differences are that some of the info is entered in different screens in the ‘setup wizard’.

General Exchange Information

Please refer to the Exchange Welcome document at:
https://sharepoint.uwaterloo.ca/sites/exchangemigration/Shared%20Documents/Welcome%20to%20Microsoft%20Exchange.pdf

 

Getting Started

  1. Open Mac Mail.
  2. If you already have an existing (non-Exchange) account setup in Mac Mail, you can leave it as is for now. We will add the Exchange account and you can then move mail from your old account over to exchange if you wish.
  3. If you have never used Mac Mail before, when you open it will likely run the ‘Welcome to Mail’ account creation wizard. If so, proceed to step 5.
  4. If the wizard does not start automatically, or if you are adding an account to Mac Mail, choose Mail(menu)/Preferences/Accounts, then click on the “+” button (screen shot)

Screen 1 – Add Account

  1. Full Name: Your name as you wish it displayed in emails (e.g., “John Q. Smith Jr.”
  2. Email address: username@connect.uwaterloo.ca
  3. Password: Your ADS/Quest/etc password
  4. Click Continue.
AddAccount screen shot

Screen 2 – Incoming Mail Server  

  1. Account Type: Exchange
  2. Description: How you want it to appear in Mac Mail (eg “Connect)
  3. Incoming Mail Server: connect.uwaterloo.ca
  4. Username: username -- it should have filled this in from the previous screen
  5. Password: Your ADS/Quest/etc password  -- it should have filled this in from previous screen
  6. Outlook Web Access Server: connect.uwaterloo.ca
  7. Click Continue.
incoming mail server screen shot

 

Screen 3 - Outgoing mail server

  1. Description: how you want it to appear in mac mail (eg “Connect)
  2. Outgoing Mail server: connect.uwaterloo.ca
  3. Use only this server: leave this box ‘checked’ on
  4. Use Authentication: check the box and the username and password should be filled in
  5. Click Continue.
outgoing mail server screen shot

Final Screen – Account Summary

  1. An Account Summary screen will appear. Take Account online should be checked. Click Create to finish.
account summary screen shot
  1. Close the Accounts window.
  2. Wait while it imports your mail. It may take a few minutes depending on how much mail you have on your Exchange (connect) account.
  3. You may want to close Mac Mail when the mail import is complete and then re-open it, to refresh everything.

LDAP for MacMail

 

This is not part of using the connect server, but it is recommended that you set your mac up to use UWLDAP, which is a directory of all users on campus

  1. Open AddressBook application (not mail) and choose Preferences from the Addressbook Menu
  2. Click on the LDAP button or tab
  3. Click on the “+” button and enter the following:
  4. Name:  ‘UW Addressbook’ or ‘WatIAM’ or some other name that you will recognize
  5. Server: uwldap.uwaterloo.ca
  6. Port: leave at default of 389
  7. Use SSL: leave unchecked
  8. Search base: dc=uwaterloo,dc=ca
  9. Authentication: leave as none
  10. Click on the Save button.
    ldap screen shot
  11. Under the General tab/button, check Synchronize with Exchange.
  12. You will get the window shown below opening; click on the  “Always Allow” button.

translator screen shot
  1. Click on the Exchange button when prompted. Next, the following window will open; optionally check Synchronize every hour and then click OK.
    authentication screen shot
  2. Leave the address book open for now. Next time you open MacMail and start a new message you may get a message saying “Mail wants to use your confidential information stored in ‘uwldap.uwaterloo.ca’ in your keychain”; click on the Always Allow button.
last ldap screen shot

With UWLAP set up, Mac Mail will autocomplete addresses for you for anyone on campus, as you start to type their full name, last name, or email address.