University of Waterloo Desktop Computer Rollover Project

Project Team and Subteam Meetings

• 13 January 2006 (WRAP-UP meeting!)
• 3 Nov 2005 (Simplifying ordering - one config, laptops update, Order #3, Ordering process)
• 20 Oct 2005 ("muddy waters of upgrades," other eligible units, laptops, ordering process, USFF for IST, distributing EPP for staff purchases)
• 6 Oct 2005 (Ordering process resolution, view demo laptops, process review)
• 22 Sept 2005 (Ordering process, home purchases, laptop demo units, next deployment order)
• 15 Sept 2005 (Laptops, deployment update)
• 8 Sept 2005 (Follow-up on service tag and customer number, Premier page walk-through)
• 1 Sept 2005 (Laptop subgroup report, reviewing processes, revisiting Vista)
• 25 August 2005 (Post first delivery meeting!; Deployment update, laptops, tracking and recording, "piggy back"systems)
• 14 June 2005 (Subteam for Deployment created)
• [Many unrecorded meetings!]
• 31 March 2005 (Short meeting for RFP responses)
• 24 March 2005
  • 23 March 2005 (Labeling subteam visit to Ahearn and Soper)
  • 14 March 2005 (Labeling subteam meeting)
• 3 March 2005 (Debrief on dept meetings, Inventory and requests from depts, Inventory/tracking/labeling issues, next steps)
  • 2 March 2005 (Labeling subteam meeting)
• 22/24 February 2005 Academic Support manager/computing rep meetings
• 17 February 2005 (RFP subteam update, dept meeting topics)
  • 16 February 2005 (RFP subteam meeting, including Steve Cook)
• 10 February 2005 (RFP subteam update, memo, dept meeting date)
  • 8 February 2005 - (RFP subteam meeting including Steve Cook)
• 3 February 2005 - (RFP update, inventory data)
• 27 January 2005 - (review memo, inventory issues, date for dept meeting, RFP update, ADS requirement, imaging systems)
  • 25 January 2005 (RFP meeting of core team)
• 20 January 2005 (memo revisions, RFP issues, dept meetings, ADS requirement)
  • 17 January 2005 (RFP meeting of core team and Steve Cook)
• 13 January 2005 (review, memo, eligibility list, rep meeting)
• 9 December 2004 (eligibility, communicating to depts, asset tags)
• 30 November 2004
• 19 November 2004 (introduce members, review charter, determine first steps)

Project Documentation

• Project Charter
• Participants:
  • Project Team Members
  • Deployment Subproject team and responsibilities
  • Laptop Subproject team and responsibilities
  • Ongoing Rollover "Evolution" Team: Paul Snyder, Bob Hicks, Mike Borkowski
• Final documentation
  • Final report
  • Ordering processes (updated copy, or project original)

Project Communications

• Announcement of ordering procedures (Bulletin)
• Wrap-up with UCIST (ppt) - Jan 20th, 2006
• Wrap-up with Academic Support computing representatives meeting (ppt) - Jan 11th, 2006
• IST Friday a.m. seminar update (ppt) - 14 October 2005
• Dell announcement memo to department reps sent on July 20th
• UCIST presentation - 10 June 2005
• Update to computing reps - email of 3 March 2005
• Q&A from February meetings
• Academic Support computing representatives meeting Feb 24th 2005 (reps ppt slides)
• Academic Support manager meeting Feb 22nd (manager ppt slides)
• Memo to department computing reps sent Feb 18th and 21st
• Memo to department managers sent Feb 16th (some missed and sent by 21st)

Supplementary Documents and Activities

• Desktop Configuration for the Rollover project
• Initial desktop specifications for the RFP
• RFP document (Word doc)
• Laptop activities
• Investigating a "Blanket PO" ordering process (not pursued)

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